Registration, signing in, and what appears in the interface once you are authenticated.

1. 1

   Click “Log in” in the top-right corner. If you do not have an account yet, go to registration from the login page.

2. 2

   Once signed in, a notifications bell and your name with an avatar appear in the top-right corner.

3. 3

   The menu under the avatar gives access to “My team” (if you belong to one) and to signing out.

4. 4

   If you hold management rights, a “Management” item appears at the bottom of the left-hand menu.

Rights are granted separately at federation level and per individual competition.

1. 1

   Federation rights are granted under “Management” → the “Permissions” tab, which also shows how many rights each user holds.

2. 2

   Rights for a specific event — editing, schedule, judging and entries — are checked separately and decide which buttons appear on the competition page.

3. 3

   A judge can be granted a limited set of event rights: working with entries and the schedule.

A six-step wizard, from the name and dates through to judging requirements for teams.

1. 1

   Open “Calendar” and click “Create event”.

2. 2

   Step 1 “Basic details”: name, event type, start and end dates, level, region, city, address and description.

3. 3

   Step 2 “Organizers and documents”: head referee and chief secretary, contact phone and email, plus the regulations, schedule, poster and final protocol.

4. 4

   Step 3 “Event details”: calendar type, whether the competition is open, entry deadlines, age groups, weight categories and disciplines.

5. 5

   Step 4 “Fees”: the default fee plus rules — a fixed amount or free entry below a given age.

6. 6

   Step 5 “Participating territories”: the regions or municipal districts whose athletes may enter.

7. 7

   Step 6 “Judging”: whether teams must supply judges, how many athletes count per judging slot, the minimum judge category and the shortfall penalty.

8. 8

   Click “Save”. You can move between steps freely with “Back” and “Next”, or by clicking a step directly.

The same wizard as when creating, but with every step already filled in.

1. 1

   Open the competition page and click “Edit”.

2. 2

   Every step is marked complete, so you can jump straight to the one you need.

3. 3

   Make your changes and click “Save” — data from all steps is saved together.

4. 4

   To return to the competition without saving, use the “Back to event” link.

Wizard step 3: which groups and categories a particular competition contests — from the rulebook or your own.

1. 1

   Open the competition, click “Edit” and go to step 3 “Event details”. The “Age groups”, “Weight categories” and “Disciplines” blocks exist only for events of type “Competition”.

2. 2

   The source defaults to “From the rules”: tick the groups and categories you need from the reference book. The “Select all” and “Clear” buttons sit next to the block heading.

3. 3

   Weight categories are filtered by the age groups you picked: youth categories only appear once the matching age group is ticked.

4. 4

   To define your own groups, switch “Age group source” to “Custom” and click “Add”. Fill in “Name”, “Min. age” and “Max. age” in the row.

5. 5

   For your own weight categories switch “Weight category source” to “Custom” and add rows: “Name”, “Min. weight”, “Max. weight” and “Gender” — men, women or mixed.

6. 6

   “Max. weight” is mandatory, so an “over 120 kg” category needs an explicit upper bound — for example 120.01 to 999.

7. 7

   Under each custom weight category, tick the age groups it applies to. Leaving it empty means the category applies to every group of the competition.

8. 8

   If weight categories are not contested at all, turn on “No weight categories — absolute scoring within age groups”: places are decided inside the age group separately per gender and discipline, ordered by IPF GL points.

9. 9

   Click “Save” — data from all steps is saved together. Category errors are shown under the relevant block.

For an athlete who is not a member of a team.

1. 1

   Open the competition page from the calendar and go to entry submission.

2. 2

   Step 1 “Choose disciplines”: pick the disciplines, age group and weight category.

3. 3

   Step 2 “Review and confirm”: check the entry in preview mode.

4. 4

   Step 3 “Fees”: the platform calculates the total amount payable.

5. 5

   Confirm submission — the entry goes to the organizer for review.

The captain submits a single entry covering every athlete in the team.

1. 1

   Open the competition and go to entry submission — a captain is taken to the team form automatically.

2. 2

   The “Participants” step: add athletes and set their disciplines, age groups and weight categories.

3. 3

   An athlete who is not yet in the registry can be proposed directly from the entry form.

4. 4

   The “Review” step: check the whole entry before sending it.

5. 5

   The “Judging” step appears when the organizer requires judges from teams — nominate judges for the flows.

6. 6

   The “Fees” step: check the total and submit the entry.

Approving and rejecting entries, and rebuilding the nomination list.

1. 1

   Open the competition and click “Review”.

2. 2

   Filter the list by discipline, sex, age group and weight category.

3. 3

   Mark a decision for each participant — “Approve” or “Reject”.

4. 4

   Submit all decisions with a single button; a decision already made can be changed.

5. 5

   After changes, click “Rebuild nomination” to refresh how participants are distributed across categories.

Flows, groups, award blocks and distributing nominations across days.

1. 1

   Open the competition and click “Schedule”.

2. 2

   Set the schedule status: draft or final.

3. 3

   Add flows with “Add flow”, along with award blocks and breaks.

4. 4

   For each flow set the weigh-in and start times via “Configure flow”.

5. 5

   On the “Distribution” tab, drag combinations from the nomination pool into flow groups.

6. 6

   Watch the pool statistics — they show how much of the pool has already been assigned.

Judge nominations from teams and their distribution across flows.

1. 1

   Open the competition and click “Judging”.

2. 2

   The “Judge applications” tab lists the judges nominated by teams.

3. 3

   The “Auto-assign from applications” button distributes judges across flows automatically.

4. 4

   Check the counters on each flow: they show assigned versus required numbers.

5. 5

   Click “Save assignments”.

Recording weigh-in results per flow.

1. 1

   Open the competition's weigh-in page.

2. 2

   Pick a flow from the “All flows” list.

3. 3

   Click “Start” to open the weigh-in for that flow.

4. 4

   Record the participants' weigh-in results.

Viewing nominations and results, exporting PDFs, and the live protocol.

1. 1

   The competition page gives access to “Protocol” and “Standings”.

2. 2

   Tables can be scaled with the zoom in and zoom out buttons.

3. 3

   Ready-made PDFs are downloaded via “Download schedule”, “Download judging” and “Download nomination”.

4. 4

   The online protocol shows the competition as it happens.

A single registry of the federation's people and teams.

1. 1

   Open the registry from the left-hand menu.

2. 2

   Switch between the “Athletes”, “Coaches”, “Judges” and “Teams” tabs.

3. 3

   Click “Create” to add a record.

4. 4

   For an athlete, fill in the surname, first name, patronymic, sex, date of birth and region of registration.

5. 5

   Confirm that consent to personal-data processing has been obtained, then click “Create”.

Regulations, orders and other files published on the site.

1. 1

   Open “Documents” in the left-hand menu.

2. 2

   Click the add-document button.

3. 3

   Fill in the title, level, visibility, document number, issuing body and validity dates.

4. 4

   Upload the file — PDF, DOCX, XLSX and ZIP are supported.

5. 5

   Save the document.

Uploading an official order and using it to award sports ranks and referee categories.

1. 1

   Open “Documents” and click “Add document”.

2. 2

   Pick “Assignment order” in the “Document type” field — the form turns into a two-step wizard: “1. Details and file” and “2. Assignments”.

3. 3

   Fill in “Document title” and “Document number”. The “Level” field is taken from the federation site and cannot be edited.

4. 4

   Set “Source (organization)” — the body that issued the order. The lookup starts after 5 characters; an order cannot be saved without an organization.

5. 5

   Fill in “Issued on” and, if needed, “Valid from” and “Valid to”: these dates drive how long the awarded ranks stay valid.

6. 6

   Upload the order file — PDF, DOCX, XLSX or ZIP up to 20 MB. Until a file is uploaded the document stays a draft and cannot be downloaded.

7. 7

   Click “Next” to reach step “2. Assignments”. Click “Add athlete”, search the person by name (5 characters or more) and pick a “Rank”.

8. 8

   “Valid to” is filled in automatically from the rank's validity period. For MS, MSMK and ZMS it stays empty and disabled — those titles never expire; for youth ranks the date is capped at the day before the athlete turns 18.

9. 9

   Referee categories are added the same way, with “Add judge”. An order must carry at least one assignment, to an athlete or to a judge.

10. 10

    Save the document. Ranks are applied to athletes automatically: they show up on the athlete card and in the “Rank/title” column of the registry, and the order card gains an icon for viewing its assignments.

The federation record registry: card view, the management table, adding, editing and unpublishing records.

1. 1

   Open “Records” in the left menu. By default records are shown as cards — by gender, discipline, age group and weight category.

2. 2

   If you may manage records, a “Cards” / “Table” switch appears above the list. The table is the working view: it shows every entry, including superseded and rejected ones.

3. 3

   Filter the list by discipline, record type, gender, age group, weight category and status. The search box matches the athlete's surname and the record value.

4. 4

   Statuses are “Current”, “Pending verification”, “Superseded”, “Draft” and “Rejected”. Rows tagged “History” are past records of the same category and can be edited too.

5. 5

   Click “Add record”. In the card view the same link opens a two-step wizard, in the table a dialog — the fields are identical.

6. 6

   Fill in the discipline, record type, age group, weight category (optional) and subtype. “Level” and “Region” are taken from the federation site and cannot be edited.

7. 7

   Pick the event and the athlete — both lookups search after 5 characters, within the site's region or country.

8. 8

   Choose the “Result type” — a number, a time in seconds or milliseconds, or text — and enter the value itself. A comma works as the decimal separator.

9. 9

   “Edit” on a table row opens the same form. Discipline, age group, level and region are locked while editing, but a “Date achieved” field appears.

10. 10

    “Delete” unpublishes the record: the entry moves to the “Rejected” status but stays in the database and in the change history.

The squad shown on the public national-team page.

1. 1

   Open “National team” in the left-hand menu.

2. 2

   Add an athlete to the squad with the add button.

3. 3

   Remove a member from the squad when needed.

The management section — ten tabs of federation settings.

1. 1

   “Users” — creating users, resetting passwords and blocking accounts.

2. 2

   “Permissions” — the rights matrix for each federation user.

3. 3

   “Settings” — name, contacts, logos, event banner and entry deadlines.

4. 4

   “Board” — the federation board members.

5. 5

   “Committees” — the coaches council and the anti-doping, disciplinary and judges committees.

6. 6

   “Rules” — the rules of the sport.

7. 7

   “Sponsors” — sponsors and partners shown on the site.

8. 8

   “Standards” — classification standards.

9. 9

   “Judge rights” — the set of rights that can be granted to judges for events.

10. 10

    “Seals and signatures” — the federation seal and the president's signature used in generated documents.

Reference sections open to every visitor.

1. 1

   “Rules” — the full text of the sport's rules with section search.

2. 2

   “Standards” — classification standards by discipline.

3. 3

   “Anti-doping” — information, the committee roster and the list of disqualified athletes.

4. 4

   “Tools” — the IPF GL points calculator.